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2007 Reimbursement and Miscellaneous Expenditures

    Reimbursement and Miscellaneous Expenditures

 

1.            Board members, employees, and volunteers of the school district are expected to maintain and enhance their effectiveness by being well-informed on issues affecting education.  They are encouraged to attend education workshops, conferences, training programs, official functions, and meetings sponsored by the district or state and national educational organizations which are helpful to them in performing their duties or which are in the best interests of the district.

2.            This board hereby gives prior approval for board members to attend meetings described in paragraph one.  Board members may attend authorized meetings without further action or approval by the board, and shall be paid or reimbursed for registration fees or charges, travel expenses, and costs of meals and lodging.

a.            The superintendent or designee may authorize employees and volunteers to attend meetings described in paragraph one, and may authorize the payment of registration fees or charges, travel expenses, costs of meals, and/or costs of lodging as he or she deems appropriate.

b.            The decision to authorize attendance at such functions shall be made after consideration of the value to the district of attending the function, the cost of attendance, the availability of funds in the budget, and such other criteria as the decision-maker deems relevant.

c.            The district may pay the registration fees or charges for such functions along with actual travel expenses, if travel is by commercial or charter means.  If the use of a personal automobile is authorized, mileage shall be reimbursed at the rate provided by policy.  The cost of meals and lodging, if authorized, shall be based upon documented expenditures actually and necessarily incurred.

d.            Upon proper authorization, the board shall allow the payment or reimbursement for expenses incurred by board members, employees or volunteers as otherwise specifically permitted by law.

e.            The board authorizes the expenditure of funds for non-alcoholic beverages for individuals attending public meetings of the board and non-alcoholic beverages and meals for individuals while performing or immediately after performing any activity approved by the board.

f.             It is in the best interest of the district to recognize service by board members, employees, and volunteers.  The board authorizes the purchase of plaques, certificates of achievement, flowers or other items, provided that no such item shall cost more than $50.00.

g.            Funds may be spent for one recognition dinner each year for elected and appointed officials, employees or volunteers of the district.  The maximum cost per person for such a dinner shall not exceed $25.00

h.            Public funds shall not be spent to provide food or beverages to board members, school officials, employees, volunteers, students, or any other person except as allowed by law.

 

Adopted on:              2/14/2005

 

Revised on:               5/13/2009

                                8/12/2013

 

Reviewed on:           8/11/2014

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