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3004 Purchasing


Purchasing Policies


The Superintendent shall ensure that all purchases are made in the interest of economy and efficiency.  Where necessary, standards and procedures shall be established to accomplish the following policies of the Board of Education:


1.         Purchases up to $5,000.  For the greatest efficiency in expediting purchases, the administration shall be authorized to purchase any item specifically budgeted which has a sale price within the established limit.


2.         Purchases from $5,000 up to $90,000.  The Superintendent shall request the submission of proposals for purchases which have a sale price within the established limit.  The Superintendent shall receive and evaluate all proposals in making a recommendation to the Board of Education for acceptance.  The Board of Education may review all proposals submitted relating to the recommended purchase. Since this is a proposal system, not a bidding process, the school district in no way shall be obligated to arbitrarily award the contract to the lowest proposal, but shall reserve the right to reject any and all proposals or to waive any informality in any proposal it deems advisable, and to award to the proposer which, in its opinion, is most desirable.


3.         Purchases of $90,000 and above.  The Superintendent shall advertise for sealed bids which shall be opened in conformity with any applicable laws and in compliance with any procedures established by the Superintendent. The Board retains the right to determine the responsibility of the bidders, and shall award the contract to the lowest responsible bidder meeting specifications, be the bidder a member or apart from the local community.


4.   Any school employee who orders any supplies or equipment outside of that which has been included in the annual budget and without written authorization of the principal or superintendent shall be personally liable for payment for the supplies or equipment purchased. 


5. School employees or students purchasing supplies and equipment out of an activity account must first secure a purchase order from the principal authorizing the purchase. Failure to do so will cause the person to be personally liable for payment for the supplies or equipment purchased. 


Adopted: 06/12/17

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